Each business person works differently. Some pre-plan their day, week or month. Others go on inspiration and flow of life. Either way you work, that needs to be communicated to the Virtual Assistant you have or will be hiring. How you work affects the expectations you will have of the VA you hire.
This also fits how Virtual Assistants work. Some thrive on short deadlines, unexpected project needs and finishing under the gun. Other VAs require lead time and charge extra if that requirement is not met. Some VAs even specialize in rush service. They may charge a higher fee as well. Most of us do understand that time gets away from you. The occasional last-minute project is usually no problem. After all, nobody is perfect.
When discussing your needs with your Virtual Assistant, you not only need to make the details of the task clear, but you also need to make your expectations of service and turnaround time clear as well. It’s perfectly all right to need a “fireman” always on duty and ready to take care of your needs at a moment’s notice. Just communicate that expectation to your VA ahead of time especially during the interview you have with a prospective Virtual Assistant. You can save a lot of time and money by making your expectations clear up front.
Whether you work fast and furious on impulse or pre-plan your work, you need to communicate that to your Virtual Assistant. If you make your expectations clear up front upon first hiring a Virtual Assistant, the relationship will run smoother. Both of you will know exactly how to handle everything you do together. If you already have a VA, good communication is key. Talk to your Virtual Assistant as soon as you know the “fire” has started. The sooner they know, the more likely they can help put it out even if they’re not expecting it.© Copyright 2011 Sophie Zollmann