So You’ve Hired a Virtual Assistant, Now What?

By , Certified Online Business Manager/Social Media Manager

Solo-E Certified Solo Entrepreneur Expert

Sophie Zollmann - Certified Online Business Manager/Social Media Manager

So you’ve hired a Virtual Assistant, now what? That’s a question that comes up a lot when a business owner does this for the first time. While it can be a scary time, once you develop a plan you’ll see how great it is to have a Virtual Assistant work for you.

Creating a plan is the best thing to do because this will help both of you to know what is expected. You’ll work more efficiently and you won’t have to worry about continually answering questions and wondering if the work is getting done. When creating this plan, it’s best to use Google Docs so you have the ability to make changes at any time. You’ll also have the ability to see the newest first.

To create a plan for you and your Virtual Assistant to follow, you need to take the time to write down the tasks you want her to handle. It’s important to think about every task you do in your day, week, and month and then decide what you can delegate to your Virtual Assistant. These tasks could include email management, blog management, and social media management to name a few.

When you decide which tasks you’re going to delegate, you need to decide how you’re going to make the transition. You’ll find when the transition goes smooth you’ll feel more comfortable about continuing with the process and possibly delegating more tasks. One of the best ways to do it is to have step by step instructions written out. When your Virtual Assistant doesn’t have to struggle with the task, you’ll find things will go smoother and she’ll be able to get the job done quicker.

Communication between you and your Virtual Assistant is vital. It’s not good to have her do a task you don’t want done or that’s already been completed. It’s also not good to change deadlines and have her not aware of it. Communication can be done via email, messenger, Skype, or phone. Any or all of them will work, so you need to make sure you find a way that works for you and your Virtual Assistant.

Creating a reporting process will help to keep track of the projects you’ve delegated to your Virtual Assistant and it’ll help you to know how much time she’s spent working on them and the status at any time. There are a number of ways to create a reporting process. You’ll see programs you can join that allow you to keep track of projects and those usually charge a fee to be a part of. Another way is to create a document or spreadsheet in Google Docs and share it between the two of you. Either way will work, so you’ll want to decide which one will work for your needs and if you’re able to afford it financially without causing your company problems.

Working with a Virtual Assistant is a great way to grow your business. When you understand what she can do for you, you’ll be off to a good start. The tips listed above will help you get started and work efficiently and effectively with your Virtual Assistant.

Sophie Zollmann of SophieZo Virtually There For You is a Certified Social Media and Online Business Manager committed to working with online entrepreneurs to get them back to working ON their business not IN it. They are able to focus on growing their business, taking great care of their clients, and having more time to enjoy life outside of their business. Find out more at

© Copyright 2012 Sophie Zollmann

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