Take Your Appointment Scheduling Online and Save Your Inbox

By , The Tech Coach

Solo-E Certified Solo Entrepreneur Expert

Sandra De Freitas - The Tech Coach

There is never enough time in the day to do what you want to do. Your inbox just gets bigger and bigger. Your “to do” list gets longer and longer. Your brain feels like it’s about to explode. Grrr!

When this happens the best thing to do is spot the one thing that is taking up most of your time, or better yet, what is taking up most of your inbox? In some cases you will want to delegate that to a virtual assistant in other cases you may find that a great online tool can automate a process for you. There is never enough time in the day to do what you want to do. Your inbox just gets bigger and bigger. Your “to do” list gets longer and longer. Your brain feels like it’s about to explode. Grrr!

When this happens the best thing to do is spot the one thing that is taking up most of your time, or better yet, what is taking up most of your inbox? In some cases you will want to delegate that to a virtual assistant in other cases you may find that a great online tool can automate a process for you.

When I found that a good chunk of my emails were requests for coaching, meetings and discovery sessions (where the potential client and I (or my OBM) speak to see if there is a connection and how we can help them), I knew I had to automate this process. My clients and potential clients live all around the world and so time zones become a factor when lining up appointments. Instead of analyzing my calendar, writing out the days and times I am available, then calculating the time in their particular time zone, sending that off in an email to the client, then they have to analyze their calendar and get back to me. Unfortunately there have been times when the client replies with a time and date that works for them, but by that time another client has claimed that appointment time, so we have to start all over again! Has this happened to you? It’s kind of embarrassing!

So in comes my superhero www.timetrade.com! Just create an account with TimeTrade, set up an appointment type, tell TimeTrade what days and times you will accept appointments, then send your clients the link to your TimeTrade calendar for that specific appointment type.

I suggest you connect your Google or Outlook calendar to your TimeTrade account. TimeTrade will add any new appointments to your calendar and if your calendar states you are “busy” during any of the times you claimed you were available for appointments it doesn’t allow clients to book appointments at that time. This prevents overbooking!

Once an appointment is made an email is sent to you and your client confirming the appointment. It’s pretty sweet!

So instead of asking your clients to book a time with you “manually” over an email exchange, send them a link to your TimeTrade account and decrease the number of emails swelling up your inbox.

Sandra De Freitasis a top tech coach, speaker, trainer, author and expert in internet technology. She is the founder of WPBlogsites.com and TechCoachForCoaches.com, two successful coaching, consulting and training firms. In 2008 she authored the book Does This Blogsite Make My Wallet Look Fat? How to use a WordPress Blogsite to make money, attract clients and gain expert celebrity status

© Copyright 2011 Sandra De Freitas

Leave a Reply

Search
Generic filters
Match phrase exactly
Search in title
Search in content
Filter by Custom Post Type
Posts
Articles
Self-Studies
Free Templates