Organizing your office doesn’t have to take days, it can be done a little at a time. In fact maintaining an organized office is much more effective if you treat it like an ongoing project, instead of a massive assault.
If you missed part 1 of Checklist for Organizing Your Office or Workspace Before 2015, read it now for the first 5 organizing tips.
So, if you’re ready to get started, here are more tips that I have used to get organized.
6. Revise your filing system. As we move fully into the digital age, the need to store paper files has decreased.
What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.
I back up without fail once a week and if I have made massive changes to several documents, I back up at that moment.
7. Close proximity. Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away. When your equipment is close to you, it will actually save time in the long run.
8. Get a good labeler. Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets, or drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your home office or workspace.
9. De-clutter, empty, and shred. This is different that #1 in the previous blog which was a quick fix to de-cluttering. This one if for you to get rid of everything that you don’t need or want. Look around. What haven’t you used in a while? Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc. Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.
10) Clear your desk top for a week. So far we’ve been doing quick and easy things to organize your home office. This step is going to be more challenging.
Start by getting a large cardboard box or possibly two. Now take everything off your office desk except for items that are absolutely necessary for your work, such as your laptop and phone.
Put everything you removed from your desktop into the cardboard box(es).
Put the box(es) somewhere accessible but out of the way so you’re not tripping over them. Then go to work just as you normally would.
As you’re working in your home office, if there’s something you need that’s not on your desk, get it out of the box and put it in a logical place on or around your desk.
By the end of a week, you’ll have everything you need to work efficiently on your desk or close at hand – and nothing else.
As for whatever is left in the box – it belongs somewhere else, properly filed if it’s a necessary piece of paper, or throw it out if it’s something that’s just cluttering up your work pace.
Now that you’ve streamlined you desktop, it’s a good idea to organize it. Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.
Stay tuned for the next post on Checklist for Organizing Your Home Office or Workspace Before 2015 – Part 3.
© Copyright 2014 Laureen Wishom