In January 2012, I attended a conference for speakers and authors. One of my greatest take-a-ways was: How to Use Lists to Become More Successful Entrepreneur!
I have always used lists to get things done. In fact, over the years, I have been very successful in accomplishing all my tasks – not to brag but this is one of my strongest strength – getting things done on time, on task and on target!
I could not go through my anniversary month of using lists without sharing the three lists that I have used for the past year to increase productivity and my ability to get things done in a timely manner.
According to a recent study published in the Journal of Clinical Psychology in December 2012, getting organized is the second most popular New Year’s resolution.
What I have re-learned this past year is that you absolutely must separate what you need to do today with what you don’t need to do today.
So here’s how I accomplish so much in such a short period of time:
1. The Master List. This is a running list of everything you need or want to do.
This is what many people use as a daily to-do list. Whenever something important comes up that lacks urgency or has no set deadline, it should be placed on this list.
Here are just a few items on my master list so far is:
- Create QR codes for new product offering
- Finish setting up my CRM system
- Buy another printer and travel scanner
Make sure that the tasks on this list have a start and finish date. If the task (project) is massive, then I break it down into workable steps (tasks) and schedule accordingly.
2. The HIT List. This is your current day’s to-do list. The HIT List contains your High Impact Tasks (HIT). Typically it should not contain more than 10 tasks depending on what is required for each task. My list consist of only 3 to 5 tasks
This list has been one of my most powerful productivity tools.
Here’s an example of my HIT List for last Thursday:
- Write several blogs
- Prepare for committee meeting with executive women
- Complete Blog Talk Radio segment
Items on the HIT List should be important in the short term, but they should not overshadow or overwhelm those long-term tasks (projects) that you must achieve for long-term success.
If certain tasks (projects) on this list keep rolling forward, you should move the start date further into the future, as it’s not really a HIT.
3. The Not-To-Do List. This is a list of tasks that you should avoid primarily because they waste time and they fill up you calendar with tasks that over time do not increase productivity.
Here’s an example of my No-To-Do List for last Thursday:
- Don’t check email more than three times today
- Delegate low priority task to my Virtual Assistant (VA)
- Strive for excellence but not always perfection
So will you implement this three list process to become more successful in your career, business and life?
© Copyright 2013 Laureen Wishom