Gmail is full of add-ons, tricks and tweaks to help you get and stay organized … and find more time.
From Labels to Labs to Filters, Gmail offers all sorts of ways to customize your e-mail experience so that you see what’s most important to you and/or what you most need to see. It’s all in how you set it up.
We’ve shared a lot about Gmail here on The Time Finder through the years; and we thought we had the ground pretty well-covered.
But we were pleased and surprised to recently come upon a post on Gizmodo that opened up a whole new way of organizing your e-mail!
“How to Use the Infinite Number of Email Addresses Gmail Gives You” is the post. It’s by David Nield and here’s the idea in a nutshell:
One trick you may or may not have picked up about Gmail is that you can add in periods anywhere in the front part of your address and it makes no difference whatsoever: firstname.lastname@example.org works just the same as email@example.com. What’s more, you can add a plus sign and any word before the @ sign (e.g. firstname.lastname@example.org) and messages will still reach you. If these tweaks make no difference, then why use them? One major reason: filters.
If you’re an entrepreneur or small business owner – or really anyone whose on-line life involves multiple ‘worlds’ then you know that keeping work e-mails and personal e-mails separate is a big help when trying to focus and be productive.
Well, this Gmail feature allows you to create filters that help you maintain your time boundaries – so that e-mails about your arrangements for your August vacation don’t get mixed up with preparations for your September product launch! Not only that, but it clears up much of the clutter in your in-box – cutting down on stress and helping you see what you really need to see.
In addition to filtering by these new addresses, you can be very specific about how you want these filtered e-mails to be handled. The example he offers is using a particular address when you sign up for newsletters. Once that’s done, you can add details like how to categorize these e-mails when they arrive – even sending them to very specific sub-folders if you want.
I recently had an e-mail from a subscriber to my weekly Finding Time Tips who said that he saved them all for future reference. Well, using this Gmail tweak, he could direct those e-mails to a particular folder as soon as they arrive – and he’d always know where to find them!
I think the possibilities here are very interesting and timely, and I look forward to exploring them in our everyday operations here at The Time Finder.
How about you? Do you think you’ll give this idea a try?
© Copyright 2014 Paula Eder, Ph.D.